Episodes

  • The Automated Routine That Lets Me Leave Work at Work

    I left work early recently to volunteer at my daughter’s ice cream social and sit through her spring concert without checking my phone once. And if you’re a solopreneur, you know that’s a big deal. It’s all thanks to my startup and shutdown routines. And I know I’ve talked about them on the show before, but something interesting has happened over the last year.As LLMs and AI tools have been able to connect to more services through MCP, I’ve been doing my shutdown routine differently. It’s MUCH more automated now. As a result, I have an even better picture of what I’ve gotten done, and what I need to do…you know, the next time I’m at my desk.I cover:The weekly plan I rely on mostThe daily three-task journal that replaced my startup routineHow I use Whisper Memos, Todoist Ramble, and a Claude Cowork in this processIf you want to find where your own time is leaking, try the Task Audit Matrix at https://streamlined.fm/matrix. You input your tasks, label them planned/reactive and focused/processed, and get back a report showing what you can move off your plate.LinksTiny Experiments by Anne-Laure Le CunffObsidianAudioPenWhisper MemosTodoistEp. 530: How I Achieve Inbox Zero SystemStreamlined Feedback
    ————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

  • Saturday Mornings, The Creative Act, and Pop Punk [Friday Wrap-Up]

    This week I talk about my surprisingly productive Saturday mornings — and why I’m hoping that same quiet, distraction-free focus carries into summer with all three kids out of school. Then The Creative Act by Rick Rubin, which pulled me out of a months-long reading slump in just a few days, and a recommendation for my early-to-mid 2000s pop punk discography playlists on Apple Music.Links:We’re trying to summer camp again (Ep. 479)The Creative ActJoe Casabona on Apple MusicIf you enjoyed this, consider joining my newsletter at https://streamlined.fm/wrap. You’ll get an additional Automation of the Week, as well as regular emails on how to approach building systems that help you take time off, worry-free.View the episode transcript
    (00:00) – Introduction
    (00:29) – On My Mind: Working on Saturday Mornings and Summer
    (07:12) – Recommended Reading: The Creative Act
    (11:44) – Recommended Media: 2000s Pop Punk
    (13:42) – Outro
    ————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/

  • "I'll Remember It" Is a Lie: 3 Ways Solopreneurs Can Capture Tasks Faster

    Have you ever gone to the grocery store without a list? You walk down every aisle, grab whatever looks good, spend way more than you planned — and somehow still get home without the one thing you actually needed.Running a one-person business without a real task capture system feels exactly the same.When everything falls on you, important work slips through the cracks. And without a plan, it’s easy to spend your day on something that feels productive instead of something that actually moves the business. (Anyone who’s let AI build them a thing they didn’t need knows what I mean.)In this one, I’m walking through the three ways I capture tasks now — each one a little more automated than the last:Quick capture — making it stupid easy to get something out of your headSpeech-to-text to sort — why Todoist’s Ramble feature replaced an entire Zapier flow for meAutomating task capture with AI agents — pulling tasks out of emails, call summaries, and notes without lifting a fingerIf you’ve ever said, “If it’s important, I’ll remember it” — I have bad news. Solopreneur productivity isn’t about a better memory. It’s about better solopreneur systems for capturing everything so you can actually plan your week.If you want help getting your tasks in order, I put together a free resource over at https://streamlined.fm/tasks.Show NotesFree Task Capture ResourceTodoist RambleWhisper Memos
    (00:00) – Intro
    (01:38) – Why “I’ll remember it” fails solopreneurs
    (02:54) – Make quick capture as easy as possible
    (04:29) – Speech-to-text to sort (Todoist Ramble)
    (07:12) – Automate task capture with AI agents
    (10:33) – Why capturing everything matters
    (11:58) – Free resource and wrap-up

    ————Streamlined Solopreneur is the podcast for solopreneurs who want to automate their business and take time off worry-free. Each week, Joe Casabona shares practical systems, tools, and strategies to help you reclaim your time and run your business without sacrificing your the rest of your life, or your health. Start with the free Solopreneur Sweep — a step-by-step method for finding where your business is losing time: https://streamlined.fm/sweepIf this episode helped you, leaving a review on Apple Podcasts helps other solopreneurs find the show — it only takes a minute and means a lot.Connect with Joe on LinkedIn: https://www.linkedin.com/in/jcasabona/